The tcworld China 2024 is planned to take place as in-person events with online elements in Shanghai. The event will take place in this form as long as the legal requirements in Shanghai permit it. By submitting an application for a contribution (workshop/tutorial/presentation/meet-up), the speakers accept the following conditions.
A. Deadline for submission
(1) You can submit contributions for the tcworld China 2024 up to January 16, 2024. After submission you cannot modify or withdraw contributions. The submissions of the contributions are considered to be binding as from January 17, 2024 and will be included in the selection process.
(2) A maximum of three submissions will be accepted per speaker or company.
B. Personal submission, neutral presentation, content
(1) The submission relates to you personally and not to a company or any other institution that you belong to.
(2) In the event that it is selected and commissioned, you will make the contribution personally (if necessary with co-speakers) and in person at the venue.
(3) You will cover the topic of the contribution in the scope and manner described in the application. It must be noted here that you are obliged to present the relevant topic neutrally, independent of any manufacturer or product.
C. Selection
The tcworld China conference board alone will make a selection from the submitted contributions. Submitting a contribution does not give anyone the right to participate. You will be informed of the tcworld China conference board’s decision without any reasoning being given.
D. Contractual partner, fee, and reimbursement of costs
If a contribution is selected by the tcworld China conference board, the speaker(s) will be informed by the conference team via email. Each contribution can have a maximum of two speakers. There is no separate reimbursement of expenses and/or travel costs. Expenditure incurred in preparing the contributions and for participant documents is also not reimbursed. For this reason, you can take part in the conference for free if the following conditions are met:
• For a single speaker: tcworld China offers single speakers one complimentary registration for the conference. Complimentary registration is not transferable or able to be used as a credit. Registration for the pre- and post-training sessions is not included.
• For two speakers: Both speakers receive a free conference ticket for the day of the event.
E. Announcement and presentation
(1) To enable us to announce the contribution and archive the content of the conference, by signing the Agreement for Speakers you are required to send us the documents specified therein in a timely manner.
(2) If the documents are not received on time, we reserve the right to remove the contribution from the conference program. Any reimbursement claims are voided.
F. Name, property, and exploitation rights
(1) With the documents submitted as per section E, you grant the required rights of use for advertising the contributions (e.g. on social media, newsletters, mailings), inclusion in the conference program (print and online), recording and live transmission of the contributions, as well as publication of the recording and the slides on the conference portal for a defined period of time after the conference. This applies correspondingly to your name.
(2) You grant us, in particular, the following non-exclusive rights to the content of your contributions (photos, text, videos, logos, drawings, etc.):
• For the contributions during the conference at the venue
• For the complete or partial live transmission to conference participants taking part digitally online
• For the recorded images and sound for contributions not transmitted live and necessary processing of the recording (workshops and meet-ups are excluded)
• For provision of the recordings and the presentation to the conference participants up to three months afterwards
• For sale of the recordings on the Internet
• For partial use for advertising purposes for subsequent events in print media, on our own website, third-party websites, and on social media.
(3) You release us from all claims that third parties assert in relation to the use of the speaker’s content by the event organizer.
(4) On request, we can provide the recording to be published on your own website.
G. Preparatory meeting for speakers
Participating in a preparatory meeting (web conference) is mandatory.
H. Satisfaction survey
We reserve the right to carry out satisfaction surveys for the conference participants using feedback forms or apps. This feedback is only intended for internal use (for the tcworld China conference board) and will not be passed onto third parties.
I. Absence/exchange of speakers
“Exchanging” speakers is not possible. If you are unable to attend, you must inform the conference management immediately and assist in the search for a replacement speaker. We reserve the right to cancel the contribution without substitution.
J. Force majeure, conference cannot be carried out
(1) In the event of force majeure or other serious events that result in cancellation or interruption of the conference or individual contractual services or the conference not being able to be held, both parties have the right to terminate the contract.
(2) It is also agreed that force majeure is present if a sufficient number of participants cancel their participation in advance such that holding the conference would no longer live up to its intended spirit and purpose, and if the conference would not have been promoted or carried out to the conclusion of the contract if we had been aware of the situation and the remaining number of participants after the cancellations at the outset.
(3) Revocation as per Section 346 of the German Civil Code occurs in all cases. Reimbursement of costs (e.g. travel costs, hotel), claims for damages, and reimbursement of expenses incurred are excluded insofar as the cancellation was not effected due to gross negligence or willful intent.
(4) An event shall be considered force majeure if the parties would be able to deliver the event but significant reasons for reverence mean it cannot be carried out.
A reason of reverence is present if a day of mourning is officially ordered or being held, or will be undertaken imminently, in the region where the conference is located at a minimum or if a serious accident, misfortune, pandemic/epidemic, or an incident (simply called event below) occurs within 48 hours before the start of the conference and of which there is coverage in an overwhelming number of media outlets in the region where the conference is located, or if the event occurred more than 48 hours ago but there is still significant reporting in an overwhelming number of local or Germany-wide media outlets through the use of special broadcasts or special bulletins (e.g. “live ticker”), or if comparable conferences in Germany are being canceled due to the same event.
(5) In the event of force majeure or other events regulated in the previous paragraphs, such provisions in the contract continue to apply, insofar as the contract has been otherwise terminated or unraveled, but legal issues or legal consequences have resulted even after the end of the contract (e.g. copyright, place of jurisdiction).
K. Data protection
Since personal data is also processed, please refer to the data protection declaration for speakers for further information.
L. Other
(1) Amendments and supplements to this agreement must be made in text form.
(2) Should any provision of this agreement be or become legally invalid or unenforceable, the validity of the remaining provisions of this agreement shall not be affected. The same applies if it should turn out at a later date that there is a loophole. In place of the legally invalid or unenforceable provision or in order to rectify the loophole, the parties undertake to agree on an appropriate replacement provision that, to the extent legally possible, most closely approximates the economic intent of the parties or what they would have agreed had they known about or considered the invalidity of the loophole.
(3) The law of the Federal Republic of Germany shall apply.
(4) The exclusive place of jurisdiction for all legal disputes arising from this contract, its execution, and termination shall be Stuttgart.
Last updated 26/10/2023
Data protection
1. Our contact details
The controller in line with data protection law is:
Bingmao Co., Ltd.
Unit 2807, 2/F, 2 Xuanhua Rd., Changning
Shanghai, 200050
China
contact@tcworld-china.cn
2. Details concerning the processing of your data
What data from you we collect and process is a result of the relevant context, and results from the relevant form that we use for data collection, for example. Apart from that, we also process data that you provide to us (name, e-mail address, postal address, telephone number, fax number, wechat number, photo, voice, etc.).
(1) Purposes of the data processing
Your data is collected in order to
• be able to identify you as a speaker
• be able to communicate with you
• be able to issue invoices
• be able to implement the contract
• be able to use your contributions at our event, in advertising, etc., namely:
o for the purposes of promoting the event in print and online media (including social media), newsletters, and mailings
o for the contribution during the conference at the venue
o for the complete or partial live transmission to conference participants taking part digitally online
o for the recorded images and sound for contributions not transmitted live and necessary processing of the recording
o for portrait photos and interview questions
o for provision of the recordings and the slides to the conference participants up to three months afterwards
o for sale of the recordings on the Internet over a period of up to two years
o for partial use for reference and advertising purposes for subsequent events in print media, on the conference website, third-party websites, and on social media.
(2) Legal bases for data processing
The legal basis for the processing is Art. 6(1)(b) GDPR (performance of a contract), as the granting of exploitation rights and the provision of your data are part of our contract with you. If and insofar as the data processing is not carried out for the purposes of performing the contract, it is carried out based on our legitimate interest as per Article 6(1)(f) GDPR.
(3) Disclosure of your data
To the extent necessary and appropriate, we will disclose your data to sub-contractors or commissioned service providers if this is necessary or advisable in order to perform the contract (e.g. planning and implementation of the event).
We will only disclose your data which is the subject of an invoice (first name, last name, company name, postal address) to our tax adviser insofar as it concerns an activity relevant to tax law (e.g. conclusion of a contract), or to our bank insofar as it concerns payments from or to you.
We will only disclose your data that is the subject of transmissions and/or recordings to technical service providers and platform operators (including social media) to the extent necessary and appropriate.
In some cases, external suppliers (delivery service providers for sending advertising materials, agents for creating advertising and information materials, service providers for Internet hosting and software providers) assist our specialist departments in fulfilling their duties. We have concluded the necessary data protection contracts and taken measures with all of these service providers.
Other than that, data will not be disclosed to third parties. An exception to this is if there is a legal obligation to disclose.
(4) Duration of storage
The data will be erased as soon as it is no longer required for fulfilling the purpose it was collected for.
We will store all data collected in this context until the end of the contract and claims can no longer be asserted from the contract or the contract initiation, i.e. until the expiration of the limitation period. The general limitation period as per Section 195 of the German Civil Code is three years. However, the limitation period for certain claims, for example claims for damages, is 30 years. If there is good reason to believe that this is relevant in an individual case (e.g. threat of claims against us), we will therefore store personal data beyond this period. The specified periods of limitation start at the end of the year (i.e. on 12/31) in which the claim arose and the creditor acquired knowledge of the circumstances substantiating the claim and of the person of the debtor or should have learned thereof without gross negligence.
We also note that, in addition to this, we are subject to legal retention requirements due to tax-related and accounting reasons. The requirements oblige us to store certain data over a period of six up to ten years as evidence of our accounting; this may also include personal data. These retention periods prevail over the above-mentioned erasure obligations. The retention periods also start at the conclusion of the relevant year, i.e. on the 12/31, respectively.
(5) Opportunity to object and for erasure
You have the opportunity to demand the erasure of your data at any time. If you demand erasure, this will also always be accompanied by termination of the contract, i.e. you can no longer use our services or we will be released from our obligation to perform. Your erasure request in principle does affect our claim to the fee agreed upon or reimbursement of costs, insofar as legal reasons do not exclude our claim (e.g. justified cancellation).
Insofar as we invoke the legitimate interest, you have the right to submit an objection to us at any time to the processing of personal data concerning you due to reasons resulting from your particular situation. If we are unable to demonstrate any compelling legitimate grounds for the further processing that outweigh your interests, rights, and freedoms, or if we process your relevant data for the purposes of direct advertising, we will then no longer process your data (cf. Art. 21 GDPR). For this purpose, you can contact us via post or via e-mail (see A.1.).
3. Your rights as the data subject
If personal data concerning you is processed, you are the “data subject” and you are entitled to the following rights vis-à-vis us as the controller (you can find our contact details above under A.):
(1) Access to personal data
You have the right to receive a confirmation from us free of charge as to whether we process personal data concerning you. If this is the case, then you have the right to access this personal data and further information you can find in Art. 15 GDPR. For this purpose, you can contact us via post or via e-mail (see A.1. above).
(2) Right to rectification
You have the right to demand immediate rectification by us of incorrect personal data concerning you. Taking into account the purposes of processing mentioned above, you also have the right to demand the completion of incomplete personal data – including by means of an explanatory declaration. For this purpose, you can contact us via post or via e-mail (see A.1. above).
(3) Right to erasure
You have the right to demand the immediate erasure of personal data concerning you if one of the requirements of Art. 17 GDPR is met. For this purpose, you can contact us via post or via e-mail (see A.1. above). We have described the legal consequences under 2(1) in the information about data processing.
(4) Right to object to processing due to legitimate interest
Insofar as we process your data based on Art. 6(1)(f) GDPR (i.e. due to our legitimate interest), you have the right to submit an objection at any time to the processing of personal data concerning you due to reasons resulting from your particular situation. If we are unable to demonstrate any compelling legitimate grounds for the further processing that outweigh your interests, rights, and freedoms, or if we process your relevant data for the purposes of direct advertising, we will then no longer process your data (cf. Art. 21 GDPR). For this purpose, you can contact us via post or via e-mail. A technical process used by you, for example clear technical
information your web browser sends to us (“Do Not Track” message) is also considered a valid objection in this respect.
(5) Right of revocation if consent is granted
You have the right to revoke consent you have granted to the collection and use of personal data at any time with effect for the future. For this purpose, you can contact us via post or via e-mail (see A. above). The legality of the processing that was carried out based on the consent up to the revocation is not affected by this.
(6) Right to have processing restricted
You have the right to demand we restrict processing if one of the requirements of Art. 18 GDPR is met. For this purpose, you can contact us via post or via e-mail (see A.1. above).
(7) Right to be informed
If you have asserted the right to rectification, erasure, or to have processing restricted against us, we are obliged to inform all recipients to whom personal data concerning you has been disclosed about this rectification or erasure of data or restriction of processing, unless this proves to be impossible or involves disproportionate effort. You have the right to be informed about these recipients by us.
(8) Right to data portability
You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used, and machine-readable format, and you have the right to transmit this data to another controller without hindrance from us if the requirements of Art. 20 GDPR are met. For this purpose, you can contact us via post or via e-mail (see A.1. above).
(9) Automated decision-making including profiling
We do not use automated decision-making.
(10) Right to lodge a complaint with a supervisory authority
You have the right to lodge a complaint with a supervisory authority for data protection without prejudice to other rights, in particular in the Member State in which you have your residence, your workplace, or the location of the suspected violation, if you are of the view that the processing of the personal data relating to you breaches data protection law.
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